Bright Green Nature Privacy Notice
Last updated: June 2026
Who We Are
Bright Green Nature is a Scottish Charitable Incorporated Organisation (SCIO).
SCIO Number: SC051628
Registered Office:
Faldonside House
Melrose
TD6 9BG
Email: karen@brightgreennature.org
Bright Green Nature (“we”, “our”, “us”) is committed to protecting your privacy and handling your personal information responsibly and transparently in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable legislation.
This Privacy Notice explains how we collect, use, store and protect personal information.
What Information We Collect
Depending on how you engage with us, we may collect:
Contact Information
- Name
- Postal address
- Email address
- Telephone number
Grant Applications
- Application information
- Contact details
- Supporting documents
- Monitoring and evaluation information
- Bank account details where payments are required
Volunteers
- Contact details
- Emergency contact information
- Participation records
Event Participants
- Registration details
- Accessibility requirements (where voluntarily provided)
- Emergency contact details where relevant
Donors and Supporters
- Contact details
- Donation history
- Communication preferences
Newsletter Subscribers
- Name
- Email address
- Marketing preferences
Recruitment Applicants
- CVs
- Application forms
- References
- Employment history
Employees and Trustees
Where relevant, we process information required for employment, governance and legal obligations.
Website Information
When you visit our website we may collect:
- IP address
- Browser type
- Device information
- Website usage information
- Cookie information
How We Use Your Information
We use personal information to:
- Deliver our charitable purposes
- Process grant applications
- Administer grant awards
- Monitor and evaluate projects
- Recruit staff and volunteers
- Manage events and activities
- Communicate with supporters
- Send newsletters and updates
- Process donations and payments
- Meet legal, regulatory and financial obligations
- Improve our services and website
Our Lawful Basis for Processing
Under UK GDPR we must identify a lawful basis for processing personal information.
We rely on one or more of the following:
Legitimate Interests
For:
- Administering grant programmes
- Managing volunteers
- Running projects and events
- Communicating with stakeholders
- Monitoring and evaluating activities
Contract
Where processing is necessary to:
- Administer grants
- Manage employment relationships
- Manage supplier arrangements
- Deliver services requested by individuals
Legal Obligation
Where we are required to:
- Maintain financial records
- Meet HMRC requirements
- Comply with charity law and OSCR requirements
- Respond to lawful requests from authorities
Consent
For:
- Newsletter subscriptions
- Marketing communications
- Certain surveys or optional activities
You may withdraw your consent at any time.
Grant Applicants
If you apply for funding from Bright Green Nature, we will use your information to:
- Assess your application
- Communicate with you during the assessment process
- Administer grant payments
- Monitor funded activities
- Meet reporting and audit requirements
Retention
Unsuccessful applications
Information is normally retained for up to two years after a funding decision and then securely deleted.
Successful applications
Information is normally retained for seven years following closure of the grant to meet legal, financial, audit and reporting requirements.
Bank Details
Bank details are collected solely for payment purposes and are retained only for as long as necessary to process and verify payments, unless a legal requirement requires longer retention.
Sharing Your Information
We may share personal information with:
- Funders where reporting requirements apply
- Professional advisers
- Auditors
- Payroll providers
- IT service providers
- Regulators and statutory bodies where legally required
We will never sell your personal information.
All third-party processors are required to keep information secure and confidential.
Third-Party Services
To help us deliver our activities we use a number of trusted third-party service providers.
Google Forms
We use Google Forms to collect information for:
- Grant applications
- Event registrations
- Surveys
- Feedback forms
Information submitted through Google Forms is processed by Google on our behalf.
Google Privacy Policy:
https://policies.google.com/privacy
Mailchimp
We use Mailchimp to manage newsletters and email communications.
Mailchimp may process:
- Names
- Email addresses
- Communication preferences
- Email engagement data (such as opens and clicks)
Mailchimp Privacy Policy:
https://mailchimp.com/legal/privacy/
You may unsubscribe from our communications at any time.
Eventbrite
We use Eventbrite to manage event bookings and registrations.
If you register through Eventbrite, your information will also be processed in accordance with Eventbrite’s privacy policy.
Eventbrite Privacy Policy:
https://www.eventbrite.co.uk/help/en-gb/articles/460838/eventbrite-privacy-policy/
Stripe
We use Stripe to process donations, event payments and other online transactions.
Payment card details are processed directly by Stripe and are not stored by Bright Green Nature.
Stripe Privacy Policy:
https://stripe.com/gb/privacy
Cookies
Our website uses cookies and similar technologies.
Cookies help us:
- Ensure the website functions correctly
- Improve user experience
- Understand how visitors use our website
- Monitor website performance
Cookies may collect:
- Browser information
- Device information
- Website usage information
- General location information
You can control cookie settings through your browser.
Please note that disabling some cookies may affect website functionality.
How Long We Keep Information
We only retain personal information for as long as necessary.
Examples include:
| Record Type | Retention Period |
| Unsuccessful grant applications | 2 years |
| Successful grant applications | 7 years after grant closure |
| Newsletter subscriptions | Until consent withdrawn |
| Recruitment records (unsuccessful applicants) | 12 months |
| Volunteer records | 2 years after last contact |
| Donor records | 7 years after last donation |
| Employee records | 6 years after employment ends |
| Trustee records | 6 years after leaving office |
Your Rights
Under UK GDPR you have the right to:
- Be informed about how your information is used
- Access your personal information
- Correct inaccurate information
- Request deletion of information in certain circumstances
- Restrict processing
- Object to processing
- Withdraw consent where applicable
- Lodge a complaint
To exercise any of these rights, please contact us.
Complaints
If you have concerns about how we handle your information, please contact us first so we can try to resolve the issue.
You also have the right to complain to:
Information Commissioner’s Office (ICO)
Website: www.ico.org.uk
Telephone: 0303 123 1113
Contact Us
Bright Green Nature
Faldonside House
Melrose
TD6 9BG
Email: karen@brightgreennature.org
SCIO Number: SC051628
Changes to This Privacy Notice
We may update this Privacy Notice from time to time.
The most recent version will always be available on our website.